4214- COMPANY SECRETARIES

Job Title: 

COMPANY SECRETARIES

Alternate Titles: 

Assistant secretary,Club secretary,Company secretary

Job Description: 

Company secretaries (excluding qualified chartered secretaries) file and maintain company records, translate notes and dictation into typewritten form and perform other clerical tasks within commercial organisations.

Education: 

There are no minimum academic requirements, although entrants to professional secretarial courses typically require GCSEs/S grades. NVQs/SVQs in Administration are available at Levels 2, 3 and 4.
Refer The S/NVQ framework for more details

NS-SEC: 

The simplified NS-SEC analytic class for this code is 3
The simplified NS-SEC operational category for this code is 7.1
Refer The National Statistics Socio-economic Classification for more details

Tasks: 


  • opens, sorts, distributes and files correspondence (both hard copy and electronic);
  • uses appropriate software to produce correspondence, memoranda, reports, presentations and other documents from drafts, handwritten copy or by transcribing dictation;
  • deals directly with routine correspondence;
  • files and retrieves documents, sets up and maintains filing systems and reproduces copies of documentation as required;
  • keeps appointments diary, makes travel arrangements and arranges conference and other functions;
  • arranges meetings, circulates agenda and other meeting documents, attends meetings, and takes and prepares minutes;
  • answers, screens, handles and directs telephone requests and enquiries, takes messages and forwards to the appropriate member of staff;
  • undertakes reception responsibilities by greeting visitors and arranging refreshments;
  • ensures office supplies such as stationery and equipment are maintained.
International Careers(ISCO): 
Similar O*NET Careers (USA) : 
Source Of Info: 

Office of National Statistics UK