4120-Secretaries and Verbatim Reporters

Job Title: 

Secretaries and Verbatim Reporters

Job Description: 

Secretaries and verbatim reporters use typewriters, personal computers or other word-processing equipment to transcribe correspondence and other documents in court hearings and other official committees and meetings, check and format documents prepared by other staff, deal with incoming and outgoing mail, screen requests for meetings or appointments and perform a variety of administrative support tasks.


Tasks include:

  • checking, formatting and transcribing correspondence, minutes and reports from dictation, electronic documents or written drafts to conform to office standards, using typewriter, personal computer or other word processing equipment
  • using various computer software packages including spreadsheets to provide administrative support
  • dealing with incoming or outgoing mail
  • scanning, recording and distributing mail, correspondence and documents
  • screening requests for meetings or appointments and helping to organise meetings
  • screening and recording leave and other staff-members' entitlements
  • organising and supervising filing systems
  • dealing with routine correspondence on their own initiative
Additional Notes: 

This unit group includes

Personal assistant
Stenographic secretary
Court reporter

This unit group excludes

Organising secretary (community centre) (3412)

Specific Occupations: 


Verbatim reporter

Source Of Info: 

Source: SINGAPORE STANDARD OCCUPATIONAL CLASSIFICATION 2015, Department of Statistics, Ministry of Trade & Industry, Republic of Singapore